Resource bank

Bidding for hosting rights is an intensive, high-risk and time-consuming business. This section aims to help you decide whether it's worthwhile going ahead.

This section provides a high-level overview of budgeting and financial management for events including underwriting, foreign exchange, forecasting, cash flows and insurance. As this is a complex area, we recommend that you also seek professional advice.

• Developing an event budget
• Event forecasting, reporting and management systems
• Estimating, sourcing and managing cash flows for events
• Setting up financial controls and processes for events
• Procurement, tax and asset management for events

International and national expectations are that world-class events must have a greening events policy. This section provides guidance for event organisers on how to achieve this.

• Green planning for events

An event organiser should first establish an effective governance framework when designing an operating model for delivering an event.

Event organisers have obligations under the Health and Safety at Work Act and associated regulations.

In this section we define leverage and legacy concepts, explain the benefits of leverage and legacy planning, and provide planning guidance.

• Definition and importance of leverage and legacy
• Leverage and legacy benefits
• Leverage and legacy committee
• Leverage and legacy plan

How to write an event marketing and communications plan and social media plan, including media and PR planning.

This section explains media and broadcasting concepts and provides guidance on effective management of media and broadcasting.

• Securing media coverage
• Media facilities and services at events
• Broadcasting events
• Producing and distributing event broadcast

The main purpose of the post-event report is to show you have delivered on the event's contractual obligations to all stakeholders.

This page has information about developing a risk management plan and register, including examples from past events.

This section has guidance on planning for event security, including recruitment, communications and the accreditation process. It includes information about volunteers and working with the New Zealand Police.

• Planning security for events
• Selecting security vendors, staff and volunteers
• Managing accreditation for events

This section has guidance on developing and implementing a successful sponsorship strategy, plus a sponsorship agreement template.

• Developing a sponsorship strategy
• Event sponsorship service and delivery

The benefits of having an event strategy and business plan and some useful resources you can use.

This section has guidance on developing an integrated border arrival and transport plan for your event including information about the Major Events Border Steering Group and the border facilitation process.

• Border facilitation process for events
• VIP border facilitation for events

This section includes information about workforce planning, recruitment and vetting including sample job descriptions from previous events.

• Workforce planning for events
• Recruiting volunteers for events