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Event organisers commitment

When an event is granted the Major Events Border Steering Group facilitation service, the event organiser enters into a full working partnership with the Major Events Border Steering Group and is asked to sign a formal Letter of Agreement to this effect.

This commits the event to providing the border agencies with the mandatory border information in the timelines required and to full cooperation in the following activities and processes.

 

Pre-event

The event organiser is required to:

  • meet the chair of the Major Events Border Steering Group to provide additional background and event details well in advance of the event itself
  • assign an event staff member to work with the Regional Border Coordinating Committee (RBCC)
  • agree to work proactively with the Major Events Border Steering Group providing border information and communication in the timeframes required.

 

During the event

The event organiser is required to:

  • attend all scheduled Major Events Border Steering Group meetings in Wellington as required to update and brief the border agencies on the event planning progress
  • participate in the development of the Major Events Border Steering Group work programme to enable it to facilitate the event.

 

The assigned event RBCC liaison staff member is required to:

  • attend all the RBCC meetings as required
  • liaise closely with the RBCC to identify issues and help resolve problems as they arise
  • assist with operationalising the Major Events Border Steering Group work programme
  • assist in coordination of the on-the-ground work.

 

Post-event

The event organiser is required to:

  • provide and present a post-event report to a full meeting of the Major Events Border Steering Group so that ‘lessons learned’ can be incorporated into future work programmes. 

 

Last updated 21 April 2016