The key security representative must attend all event planning and site meetings to ensure familiarity with the key internal/external stakeholders, and access to new event information that may affect their planning.
A copy of the security plan must be provided to the New Zealand Police Operations Planning team. This may be done directly or through your host city event facilitator.
Security and crowd management firms should meet on site well in advance of the event to ensure familiarity with the venue, event infrastructure, processes and to brief staff. Ideally these agencies will be involved in a test event at the venue.
The security representative is required to provide formal debriefs and written reports to the event management team as required.
The final debrief report should address the original plan, outline any specific incidents and suggest improvements for subsequent events.